Assistant to the Executive Director

Assistant to the Executive Director – Riverhead, NY


Senior Administrative Assistant to the Executive Director of Cornell Cooperative Extension of Suffolk County. Uses moderate initiative and discretion to perform a substantial amount of complex tasks to support the Executive Director, the Board of Directors, Administrative Team and its standing committees. This position is responsible for providing a wide variety of complex technical, clerical and/or administrative support including word processing; database manipulation; spreadsheet development; desktop publishing to create, edit, format and produce reports, forms and correspondence; maintaining records, data and files; and supporting financial and business functions of the association.Coordinate the general office and reception area schedule. Work in collaboration with administrative staff to provide general office and reception support as necessary/required. Arrange, organize and support requested meetings and functions.


  • Associate or Equivalent Education. GED/High School diploma plus 1 year functional experience may substitute
  • Experience as an Administrative Assistant/Executive Assistant to a senior level professional.
  • Proficiency with windows-based software including the use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher and Excel.
  • Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
  • Ability to follow oral and written instructions and assume responsibility with general guidelines and direction
  • Ability to communicate effectively through verbal, written and visual channels using traditional methods plus electronic technology (e.g., video, audio, computers, etc.).
  • Ability to relate effectively to co-workers, advisors, community and professional leaders.
  • Ability to work with diverse audiences and maintain cultural sensitivity.
  • Proven track record of maintaining highest level of confidentiality.
  • Ability to meet travel requirements associated with this position.
  • Ability to meet acceptable background check standards, if required.
  • Ability to work flexible hours which may include evenings and/or weekends, as appropriate.


  • Prior experience supporting Board of Directors, including taking minutes.


Full-Time Non-Exempt position, 40 hours per week.

Pay Rate Type: Hourly


Review of applications will begin immediately. Position will remain open until qualified pool of candidates is obtained.

Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

Contact Valerie at with questions.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at:

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.


Valerie J. Smith
LI-SBN Human Resource Lead
631-727-7850 x 344

Last updated July 5, 2018