Sr. Administrative Assistant

Sr. Administrative Assistant of the Agricultural Program, Riverhead, NY

Position Summary:

The CCE-Suffolk Agriculture Program provides support to local farmers, horticulturists, home gardeners, community members, and municipalities through educational programs, educational materials, one-on-one consultations, and research.The Senior Administrative Assistant is a key team member to the Agricultural Program, providing a wide variety of administrative support. The Senior Administrative Assistant will be responsible for office management, correspondence, reports, assistance with tracking program budgets, purchasing, educational program registration, and newsletter subscriptions. Provide highly complex, technical word processing/spreadsheet/database/publisher expertise requiring a thorough knowledge of various methods, procedures, and complex software. Initiate and compose correspondence requiring subject matter familiarity and discretion. Relieve supervisors of handling numerous personal contacts; answer inquiries; gather information requiring discretion and a wide variety/depth of knowledge of office operations and procedures. Assist educators in the scheduling and coordinating of meetings and program activities. Assist with the planning and scheduling of travel arrangements, when necessary. Counsel staff on departmental policies, procedures, and guidelines. Work closely with the agriculture industry, including establishing inter-agency partnerships with other agricultural organizations.

Accountable to and under the direct supervision of the Agriculture Program Director and all the Educators of the Agriculture Program.

Required Qualifications:

  • Associate degree or Equivalent Education or equivalent with secretarial coursework. Four or more years as an Administrative Assistant with experience in administrative work and computer skills, including databases, Word, Excel, and other relevant software.
  • Thorough knowledge of office procedures, computers, and complex software.
  • Must possess strong oral and written communication skills.
  • Knowledge of the use and maintenance of office equipment, including copiers, fax machines, and printers.
  • Ability to prioritize and handle multiple tasks.
  • Ability to design and create simple program brochures and materials.
  • Ability to work independently and to use problem-solving skills.
  • Ability to build and maintain relationships with various individuals within Cooperative Extension and various agriculture-related entities.
  • Interest and the ability to work in an at times busy, challenging atmosphere where juggling multiple projects simultaneously is required.
  • Must possess superior telephone/people skills.
  • Willingness to work as a team member and work with CCE staff, cooperating agencies, and the public.
  • Ability to meet travel requirements.
  • Ability to work a flexible work schedule based on the program's demands and the needs of staff.

Preferred Qualifications:

  • Ability to update websites and manage social media platforms.
  • Ability to understand basic scientific information.
  • Editorial and proofreading skills.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans and Individuals with Disabilities.

POSITION DETAILS:

Salary: Non-exempt $19.25 - $23.00 per hour (based on experience)

Schedule: Full-time 35 hours per week

Date Position Available: Immediately

Benefits: Full Benefits include 21 days of vacation days per year, 3 personal days, accrued sick days, 16 holidays, health and dental insurance Program (NYSHIP), Employees’ Retirement System (New York State Retirement System-NYSLRS), Cornell University Tax-Deferred Annuity Plan (CUTDAP), Flexible Spending Accounts (FSA), Long-Term Disability, Auto/Home/Pet Insurance, Legal Insurance, Group Universal Life Insurance (GUL), Personal Accident Insurance (PAI), Long Term Care Insurance, and NY’s 529 College Savings Program.

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

  • Attach/upload a resume to the online application in either Microsoft Word or PDF format.
  • Attach/upload a cover letter to the online application in either Microsoft Word or PDF format.
  • Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

Please apply HERE

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-6120 or via email at cce.recruitment@cornell.edu.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and New York State residents.Per NYS Law, county and regional extension service associations are subordinate government agencies.This employment opportunity is with the entities listed and not with Cornell University.

Contact

Valerie J. Smith
Human Resource Director
vs324@cornell.edu
631-727-7850 x 326

Last updated October 27, 2021