Sr. Adminstrative Assistant - Ariculture Program

Sr. Administrative Assistant of the Agricultural Program, Riverhead, NY

Position Summary:

The Senior Administrative Assistant will be responsible for office management, correspondence, reports, tracking program budgets, purchasing, and program registration. Provide a wide variety of complex clerical and administrative support for the Agriculture Program. Provide highly complex, technical word processing/spreadsheet/database/publisher expertise requiring a thorough knowledge of various methods, procedures, and complex software. Initiate and compose correspondence requiring subject matter familiarity and discretion.

Relieve supervisors of handling numerous personal contacts; answer inquiries; gather information requiring discretion and a wide variety/depth of knowledge of office operations and procedures. Assist educators in the scheduling and coordinating of meetings and program activities. Plan and schedule travel arrangements. Counsel staff on departmental policies, procedures, and guidelines. Work closely with the agriculture industry, including establishing inter-agency partnerships with other agricultural organizations.

Accountable to and under the direct supervision of the Agriculture Program Director and the Resource Educators of the Agriculture Program.

Required Qualifications:

  • Associate's Degree or Equivalent Education or equivalent with secretarial coursework. Four or more years as an Administrative Assistant with experience in administrative work and computer skills, including databases, Word, Excel, and other relevant software.
  • Thorough knowledge of office procedures, computers, and complex software.
  • Must possess strong oral and written communication skills.
  • Knowledge of the use and maintenance of office equipment, including copiers, fax machines, and printers.
  • Ability to prioritize and handle multiple tasks.
  • Ability to design and create simple program brochures and materials.
  • Ability to work independently and to use problem-solving skills.
  • Ability to build and maintain relationships with various individuals within Cooperative Extension and various agriculture-related entities.
  • Interest and the ability to work in an extremely busy, challenging atmosphere where juggling multiple projects simultaneously is required.
  • Must possess superior telephone/people skills.
  • Willingness to work as a team member and work with CCE staff, cooperating agencies, and the public.
  • Ability to meet travel requirements.
  • Ability to work a flexible work schedule based on the program's demands and the needs of staff.

Preferred Qualifications:

  • Ability to update websites and manage social media platforms.
  • Ability to understand basic scientific information.
  • Editorial and proofreading skills.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans and Individuals with Disabilities.


Salary: Non-exempt $19.24 - $22.00 per hour (based on experience)

Hour: Full-time 35 hours per week

Benefits: Full Benefits

Date Position Available: Approximately March 11, 2021


Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

  1. Attach/upload a resume to the online application in either Microsoft Word or PDF format.
  2. Attach/upload a cover letterto the online application in either Microsoft Word or PDF format.
  3. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-6120 or via email at

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and New York State residents. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.


Valerie J. Smith
Human Resource Director

Last updated February 16, 2021