Frequently Asked Questions

Frequently Asked Questions

FAQs

Cabins, Bathrooms, and Showers

Cabins are rustic and campers sleep in bunk beds. There is no air-conditioning, but counselors may have a box fan in the cabin. All campers live in cabins with at least two counselors. Cabin assignments are made according to a child's age and grade. Bathrooms are centrally located within the cabin or just outside. Showers are located in the Sandcastles for girls and the Shower House for boys. 

Cabin Requests

  • At registration, each camper may request to bunk with ONE friend in the same grade.
  • Ask the friend to also request you. When BOTH campers ask to bunk with each other, we almost always work it out for them to be in the same bunk together.
  • Write us a note or email if there are any situations we need to take into account when making cabin assignments. We will do our best to accommodate your needs.
  • Please understand that sometimes there is no way of honoring your request because of age, space or other restrictions.

Please Don’t…

  • Call the office and ask about cabin assignments. You will receive an email with your child’s cabin assignment the week before his/her session.
  • Request a specific counselor
  • Request a specific cabin. Cabins are assigned by age and gender for each sessions.
  • Assume that your child will have the same cabin or counselor as in past years

Camper Health Forms

The NYS Department of Health requires a current and complete health profile on every camper. You will complete a health history during registration. After registration you will need to log into your Peconic Dunes account to upload:

  1. Physician form- completed and signed by your child's physician
  2. Immunization record
  3. Allergy plan (if your child has a life threatening allergy)
  4. Your child's medications

To upload your Physician Form, log into your Peconic Dunes account, select additional options then document center. Uploading forms is the same process as attaching a file to an email…it’s easy!

To add a medication, click on your camper’s name then manage medications. Please be sure to complete the health profile in its entirety. If you need any help, please call the camp office at (631) 852 – 8629.

IMPORTANT: The New York State Department of Health prohibits the camp from admitting children with missing or incomplete medical forms. All health forms are due by May 2nd.

Cell Phones

Cell phones are not permitted at camp for a variety of reasons: we want campers to disconnect from technology; cell phones are expensive and can easily be lost or damaged at camp; they can be misused. Please do not send your child to camp with a cell phone or mail one during the week. Cell phones will be confiscated and returned to parents at departure.

Drop Off & Pick Up

Overnight campers will be emailed their drop off and pick up times the week prior to camp.
Drop off times will be assigned by cabin ranging from 1:20pm to 2:40pm on Sunday. If you are dropping off multiple campers please come to the latest time you receive.

Pick up times will be assigned by cabin ranging from 9:00am to 10:00am on Saturday.
If you are picking up multiple campers please come to the earliest time you receive.

Laundry

There are no laundry facilities for campers' use. Campers should pack enough clothes for the entire week of camp. In the event of an emergency, the staff will arrange laundry service for a camper. Laundry service will be provided to campers registered for Super Saturdays and CITs.

Mail (Letters, Packages, & Email)

Mail: Campers enjoy a friendly note or card from home. All mail and packages sent via USPS should be addressed to: Camper’s Name, Camper’s Cabin, Peconic Dunes Camp, P.O Box 190, Peconic, NY 11958. All packages sent via private carrier (UPS/Fed Ex) should be addressed to 6375 Soundview Ave, Southold, NY 11971. It is a good idea to send mail a day or two in advance of your camper’s visit so that it arrives on their first day of camp.

E-Letters: A one-way e-mail service is offered to overnight campers and CITs. There is no additional fee for this service. Log into your Peconic Dunes account, click on additional options, click on e-mail a camper. E-mails are received at the camp office, printed, and delivered to your camper once each day. There are currently no facilities for campers to send an e-mail reply from camp.

Meals

Campers eat meals with their cabins under the mess tent. Snacks are available mid-afternoon and water to refill water bottles is available throughout the day. Water stations are also located throughout the camp. Campers with dietary restrictions should list their allergies/restrictions on the health history and physician form. We will do our best to accommodate requests.

Schedule

2 things will determine your child's exact schedule: (1) the cabin he or she is assigned, and (2) what he or she decides to do each day.

Security

A gate attendant is on duty to monitor vendors and visitors. All visitors must be checked in before entering the camp property. Our staff is advised to address any unknown persons on the property and escort them to the camp office. 

Special Needs

If your child requires any sort of special accommodation (i.e. medication dispensation, physical adaptation, verbal, or otherwise), please notify the camp when you register. We will do our best to make reasonable accommodations within the limits of our outdoor camp environment.

Staff

Peconic Dunes 4-H Camp maintains a camp-wide staff to camper ratio of 1:4. Staff members selected to work at Peconic Dunes are hired based on their experience working with children, safety and skill certifications and experience in their given specialty.


                       

Last updated October 5, 2017