Frequently Asked Questions

Frequently Asked Questions

FAQs

Cabins, Bathrooms, and Showers

Cabins are rustic and campers sleep in bunk beds. There is no air-conditioning, but counselors may have a box fan in the cabin. All campers live in cabins with at least two counselors. Cabin assignments are made according to a child's age and grade. Bathrooms are centrally located within the cabin or just outside. Showers are located in the Sandcastles for girls and the Shower House for boys. 

Cabin Requests

Campers can request up to two cabin mates. Campers can be placed in the same cabin when:

    • Only up to two requests are made.
    • The requests are reciprocated.
    • They are in the same grade in school

    Parents should know…

    • Sometimes there is no way of honoring your request because of age, space or other restrictions.
    • Requests that are not reciprocated will not be honored. In order for a request to be considered reciprocated, all three people must have made the same requests. If anyone makes a different request, the group will not be placed together.

      Example of a reciprocated group:

      Christian requests: John and Ethan

      John requests: Ethan and Christian

      Ethan requests: John and Christian

      Example of a non-reciprocated group:

      Christian requests: John and Ethan

      John requests: Ethan and Christian

      Ethan requests: SAL and John

      • When campers of different ages request to be together, the older camper will be placed with the younger camper.
      • Campers two grades or more apart will not be place together.
      • Campers requesting to be with a camper of a different age/grade may experience different camp activities than if they were in a cabin with campers their own age.
      • Requests for a specific cabin or counselor cannot be honored

        Camper Health Forms

        The NYS Department of Health requires a current and complete health profile on every camper. You will complete a health history during registration. After registration you will need to log into your Peconic Dunes account to upload:

        1. Physician form- completed and signed by your child's physician
        2. Immunization record
        3. Allergy plan (if your child has a life threatening allergy)
        4. Your child's medications

        To upload your Physician Form, log into your Peconic Dunes account, select additional options then document center. Uploading forms is the same process as attaching a file to an email…it’s easy! 

        To add a medication, click on your camper’s name then manage medications. Medications not listed on your child’s physician form will not be administered. Please be sure to complete the health profile in its entirety. If you need any help, please call the camp office at (631) 852 – 8629.

        IMPORTANT: The New York State Department of Health prohibits the camp from admitting children with missing or incomplete medical forms. All health forms are due by May 2nd.

        Cell Phones

        Cell phones are not permitted at camp for a variety of reasons: we want campers to disconnect from technology; cell phones are expensive and can easily be lost or damaged at camp; they can be misused. Please do not send your child to camp with a cell phone. Cell phones will be confiscated and returned to parents at departure.

        Drop Off & Pick Up

        Overnight campers will be emailed their drop off and pick up times the week prior to camp.
        Drop off times will be assigned by cabin ranging from 1:30pm to 2:30pm on Sunday. If you are dropping off multiple campers please come to the latest time you receive.

        Pick up times will be assigned by cabin ranging from 9:00am to 10:00am on Saturday.
        If you are picking up multiple campers please come to the earliest time you receive.

        Inclement Weather

        Inclement weather can impact camp activities. Light rain does not alter the camp schedule, but, for the safety and well-being of our campers and staff, severe weather conditions require changes in schedule and program.

        If the weather is extremely hot, strenuous activities, such as team sports, will be cancelled or modified. Counselors will make sure campers take frequent breaks out of the sun and drink plenty of water.

        When rain is heavy, campers will move under shelter and counselors will implement rainy day plans.In the event of downpours or thunderstorms, campers and staff will go back to their cabins for quiet cabin activities.

        Sailing is subject to weather conditions including high winds, rough seas, and heavy rain and may be cancelled or modified as needed.

        In emergency weather situations, such as a hurricane threat, day camp will be cancelled and all overnight campers and staff will be relocated to Southold High School.

        Laundry

        There are no laundry facilities for campers' use. Campers should pack enough clothes for the entire week of camp. In the event of an emergency, the staff will arrange laundry service for a camper. Laundry service will be provided to campers registered for Super Saturdays and CITs.

        Mail (Letters, Packages, & Email)

        Mail: Campers are permitted to receive letters and postcards that can be sent with one first class stamp. Oversized envelopes, which require more than one first class stamp, will not be accepted and will be returned to sender. All mail sent via USPS should be addressed to: Camper’s Name, Camper’s Cabin, Peconic Dunes Camp, and P.O. Box 190, Peconic, NY 11958.

        IMPORTANT: Campers are NOT allowed to receive any packages while at camp.Please let relatives and friends know not to send your child a package while at camp.

        If there is an essential item, such as a pair of eyeglasses, toiletries or an article of clothing, that the camper forgot, you must contact the camp office in advance to arrange for package delivery. If you do not get the package pre-approved, it will be returned to sender.

        Why a “No Package” Policy?

        Along with many other camps, we have determined that packages lead to unnecessary stress, anxiety and jealousy when parents feel obligated to send packages and when some campers receive packages and other don’t.Despite prohibitions, campers continue to receive food products that pose a threat to other campers with food allergies and attract insects and pests in the cabin.Moreover, packages produce a large amount of waste that the camp must dispose of.

        E-Letters: A one-way e-mail service is offered to overnight campers and CITs. There is no additional fee for this service. Log into your Peconic Dunes account, click on additional options, click on e-mail a camper. E-mails are received at the camp office, printed, and delivered to your camper once each day. There are currently no facilities for campers to send an e-mail reply from camp.

        Meals

        Campers eat meals with their cabins under the mess tent. Snacks are available mid-afternoon and water to refill water bottles is available throughout the day. Water stations are also located throughout the camp. Campers with dietary restrictions should list their allergies/restrictions on the health history and physician form. We will do our best to accommodate requests.

        Schedule

        2 things will determine your child's exact schedule: (1) the cabin he or she is assigned, and (2) what he or she decides to do each day.

        Security

        A gate attendant is on duty to monitor vendors and visitors. All visitors must be checked in before entering the camp property. Our staff is advised to address any unknown persons on the property and escort them to the camp office. 

        Special Needs

        If your child requires any sort of special accommodation (i.e. medication dispensed, physical adaptation, verbal, or otherwise), please notify the camp when you register. We will do our best to make reasonable accommodations within the limits of our outdoor camp environment.

        Staff

        Peconic Dunes 4-H Camp maintains a camp-wide staff to camper ratio of 1:4. Staff members selected to work at Peconic Dunes are hired based on their experience working with children, safety and skill certifications and experience in their given specialty.


                               

        Last updated October 3, 2018